Preparing Your Learning Agreement

INCOMING ERASMUS+ · 2026/2027

Learning Agreement: Before Mobility

Your Learning Agreement (LA) lists the courses you plan to take at Sofia University “St. Kliment Ohridski”. It must be approved by you, your home university and Sofia University before your mobility begins.

Important: which signatures do you need for your application?

Submit your LA with your signature and your home university coordinator’s signature. Sofia University adds its final signature after your application documents have been reviewed and accepted. Do not request Sofia University’s signature before submitting your application documents.

Start with the “Start of Application” email from the Incoming Team. It identifies your host faculty and gives you the contact details to enter in your LA. If you have not received it, contact incoming.erasmus@admin.uni-sofia.bg before preparing the agreement.

Select a section below to expand it. You can keep several sections open at the same time.

1. Choose your courses

Use the official Erasmus course offer for 2026/2027 and check the semester of every course:

Autumn semester = Winter semester.
Spring semester = Summer semester.

View the official Erasmus course offer

Select at least two courses from your host faculty, as specified in your “Start of Application” email.
You may select additional courses from other faculties, depending on availability and your interests. Check their semester and any published requirements too.
Check the teaching language, study level and any prerequisites listed for each course.
Copy the course code, full title and ECTS credits exactly as published. ECTS credits indicate the credit value assigned to the course.
If any course information is missing or unclear, ask the relevant Faculty Erasmus Coordinator before requesting signatures.

Official course-list rule: courses not listed in the official Erasmus course offer cannot be accepted or included in your Transcript of Records, which records your completed courses, grades and credits. The exception for students assigned to the Faculty of Slavic Studies is explained immediately below.

Exception: Faculty of Slavic Studies

Students assigned to the Faculty of Slavic Studies may also choose additional courses offered by that faculty which are not listed on the Erasmus website. The Faculty Erasmus Coordinator provides further information about these courses.

These additional courses are covered by the exception to the course-list rule above. They must still be included in your approved LA and successfully completed to appear in your Transcript of Records.

How many ECTS credits do I need?

There is no general minimum ECTS requirement, but you must select at least two courses from your host faculty. Check your home university’s requirements for recognition of your studies.

If your home university is outside the EU and Türkiye – for example, in South Korea, Kazakhstan, Uzbekistan, Indonesia, Brazil or Australia – check any specific ECTS requirements with your coordinator at Sofia University. This depends on where your home university is located.

2. Prepare your Learning Agreement

Online Learning Agreement

Normally, prepare your LA through OLA, Mobility-Online or MoveON, depending on the platform used by your home university.

Complete only the “Before Mobility” section at this stage.
Enter your course details and the receiving contacts carefully, using the information in your “Start of Application” email.
Check the academic calendar when entering your planned mobility period.

Paper-based Learning Agreement: exceptional option

If your home university does not use these platforms, you may exceptionally use a Learning Agreement template provided by your home university or Sofia University.

The Sofia University template below is a Word document. Complete it electronically, not by hand, obtain your signature and your home university coordinator’s signature, and submit the completed LA as a PDF.

Download the LA template 2026/2027 (.docx)

An additional video tutorial is available on YouTube (opens in a new tab). Always follow the Sofia University instructions on this page and in your application email.

3. Enter the correct receiving contacts

Use the exact names and email addresses provided by the Incoming Team in your “Start of Application” email.

Contacts for the receiving institution: Sofia University
Field in the LA	Contact to enter
Receiving Responsible Person	Your Host Faculty Erasmus Coordinator at Sofia University.
Receiving Administrative Contact Person	The Incoming Erasmus Team, using the details provided in your application email.

If the form allows only one contact for the receiving institution, enter your Host Faculty Erasmus Coordinator.

Double-check your Faculty Erasmus Coordinator’s email address. This is the most important receiving contact to enter correctly.

An LA with incorrect contact details will be declined. You will need to edit and resubmit the LA or create a new LA, depending on your platform.

4. Get signatures and submit your application

Follow these steps in order:

Check your LA. Confirm your course selection, course details and receiving contacts.
Obtain the first two signatures or digital approvals: yours and your home university coordinator’s.
Send your application documents to the Incoming Erasmus Team. Include your LA as a separate PDF. Send all required documents together in one email, with each document attached as a separate PDF.
Complete the online Application Form. After your documents have been submitted correctly, the Incoming Team will send you the form link. Complete the form and click Submit by the application deadline.
Sofia University reviews your application. Its final LA signature is added after your application documents have been reviewed and accepted.

Using an online LA platform does not complete your Sofia University application. You must also send the application documents and complete the online Application Form as described above.

View the full list of application documents and submission instructions

Application deadlines for 2026/2027

15 June 2026: Autumn/Winter semester or full academic year.
15 November 2026: Spring/Summer semester.

These are the deadlines for submitting your application. Sofia University’s LA signature follows the review and acceptance of your application documents. See the application procedure and follow your application email.

If your home university requires Sofia University’s signature by an earlier date, contact the Incoming Erasmus Team and state that deadline.

5. Full-year mobility and later course changes

Staying for the full academic year?

You may initially include only your winter-semester courses in your Learning Agreement. You must add your summer-semester courses later through the During Mobility changes procedure, following the instructions and deadline for that semester.

Need to change your courses during mobility?

Follow the official During Mobility procedure to add or remove courses, obtain the required approvals and submit your final course selection by the applicable deadline.

Read the Learning Agreement – During Mobility instructions

6. Final checklist before you submit

I used the course offer for 2026/2027 and the correct semester, following the course-selection rules and any applicable Slavic Studies exception.
I selected at least two courses from my host faculty.
I checked the course codes, titles and ECTS credits against the official course information, including information supplied by the Slavic Studies coordinator where applicable.
I checked my Faculty Erasmus Coordinator’s name and email address against my application email.
My LA has been signed or digitally approved by me and my home university coordinator.
My LA is ready as a PDF, to send together with the other required application documents in one email.
I have kept a copy of all submitted documents.

Next step: complete and submit the online Application Form when the Incoming Team sends you the link.

Questions and contacts

LA and application documents

Incoming Erasmus Team
incoming.erasmus@admin.uni-sofia.bg

Include your full name, home university and host faculty. For an LA platform problem, also include the platform name and, where available, the LA reference or a screenshot showing the problem.