Incoming Students

Application

Dear Erasmus Student,

Thank you for choosing Sofia University St. Kliment Ohridski for your Erasmus mobility. Sofia University is glad to welcome you during the 2022/2023 academic year.

Due to the uncertain coronavirus situation – since 1 April 2022 the anti-epidemic measures on the territory of Bulgaria have been lifted for an unspecified period, we recommend that students nominated to study at Sofia University for the next academic year regularly check the updated information on our website, as well as their email. We advise students NOT to make any mobility-related expenses yet (airline tickets, accommodation, etc.). You can also inform yourself regarding the current measures and restrictions from the embassy of your country in Bulgaria, from your Ministry of Foreign Affairs and from the website https://reopen.europa.eu/bg/.

Please be aware that in order to apply for an Erasmus mobility at Sofia University, you have to be nominated by your Home University. That is why we recommend you to contact the responsible person at your Home University from the International Relations/Erasmus Office and to check details regarding your participation in the Erasmus+ Programme.

Please take time to read carefully the following information about the application procedure at Sofia University for incoming Erasmus students!

Application documents:

1. Application Form (AF) (download here)

The Application Form should be duly filled in electronically (not handwritten), signed by you and signed and stamped by your Home University and sent to the respective Erasmus coordinator at Sofia University.

2. Online Learning Agreement (OLA)

For the Erasmus+ 2021-2027, Learning Agreements must be managed online. You have to prepare your Online Learning Agreement via the platform https://www.learning-agreement.eu/. The document has to be signed by you and your Home University Coordinator (Responsible person) via the platform in order to be accepted and approved by Sofia University.

Information about SU coordinators:

Receiving Responsible Person – please indicate your Faculty coordinator at SU depending on your Host Faculty

Receiving Administrative Contact Person – please indicate your coordinator from the Erasmus office at SU

In case your Home University does not use the platform for Online Learning Agreement, as an exception at this stage you could use a paper-based/pdf. Learning Agreement (download here). In the section Study Programme please fill in only Table A and Table B as the options blended mobility and short-term doctoral mobility are not applicable for incoming students at Sofia University. The document should be duly filled in electronically (not handwritten), signed by you and also signed and stamped (or digitally signed) by the responsible coordinator at your Home University. Please send it to the respective Erasmus coordinator at Sofia University. Please be aware that your University may have developed its own form of Learning Agreement. In this case, please send us only one LA.

3. Language Requirements

We expect from the incoming students to have language skills equivalent to level B1 of CEFR (Common European Framework of Reference for Languages). To prove your proficiency we ask you to select one of the options below:

  • to send a language certificate for English B1 or Bulgarian B1 (at least). The certificate should be issued in English (or Bulgarian) language;
  • to send this Language Proficiency Form filled in by a lecturer in English (or Bulgarian), stipulating your language proficiency in English (or Bulgarian), signed and stamped;
  • OLS test results are also accepted.

Language Certificate is not required only if:

  • your bachelor or master programme at your university is taught completely in English language;
  • you study English philology;
  • English is your native language;
  • you study Bulgarian philology at your university;
  • Bulgarian is your native language.

4. Transcript of Records

An official academic Transcript of Records (a list of courses taken both with grades and ECTS gained so far), issued by your Home University in English language/translated in English language.

NB: The Application form and Learning Agreement should meet the following requirements (otherwise they will not be accepted):

  • electronically filled in (not handwritten);
  • all pages of each document saved in a single PDF file. Please do not lock the PDFs for edits, otherwise your documents could not be processed;
  • the name of the file has to consist of your name and the type of document, as follows: Ex.: Application form_John Smith; LA_John Smith; …

The Application form, Online learning agreement/paper-based Learning agreement, Language Certificate, Transcript of Records have to be in PDF and sent to the relevant Erasmus coordinator at Sofia University in a single email. Please avoid sending documents one by one because your application will not be accepted and the documents could be lost. Please do not use email accounts in hotmail, yahoo and outlook because we will not receive and cannot answer your email.

Deadlines for application: 
15 June 2022 for Autumn semester/Full academic year
15 November 2022 for Spring semester

Faculty Coordinators

Faculty Coordinators at Sofia University are responsible for the academic part of your Erasmus mobility. For any questions regarding courses and ECTS, syllabus, preparation of Learning Аgreement (LA), classes timetables, etc., please contact the respective Faculty Coordinator.

Course Offer for 2022/2023

Sofia University offers a wide range of bachelor and master courses for incoming Erasmus students, divided by faculties, available here.

For the preparation of the Online Learning Agreement (OLA) you are asked to choose at least 3 (three) of your courses from your Host Faculty at Sofia University according to the field of study agreed in the Inter-institutional Agreement (between your Home University and Sofia University). The same requirements are also applicable in case you make changes in the During the mobility part of your OLA. You are allowed to choose from the undergraduate and graduate courses from all faculties on the basis of your interest regardless of your level of study. If you are not sure which Faculty you will be enrolled in, please ask the coordinator at your Erasmus office.

Academic Calendar 2022–2023

(precise dates to be confirmed later in July 2022)
Autumn Semester
beginning of October 2022 – mid-February 2023 (including exam period)
Spring Semester
mid-February 2023 – beginning of July 2023 (including exam period)

Accommodation

As an Erasmus student you could apply for accommodation in the student dormitory campus. A place is guaranteed for all Erasmus students for the entire period of their stay, if they register for it within the deadline. Please note that single rooms are not available. For more information, please see here. Kindly be aware that the dormitories do not offer conditions for self-isolation and quarantine in case of possible future anti-epidemic measures on a local and/or national level. In such situations the shared kitchenettes are being closed.

If you wish to be accommodated in the student dormitory campus, please register here until 15 June 2022 for Autumn semester and full academic year.

Erasmus students cannot register for accommodation for a period longer than the period of their study at Sofia University.

Practical Information

Practical information regarding your study at Sofia University and stay in Sofia you can find here.

Acceptance and enrollment at Sofia University

Once received, the full package of application documents (Application Form, Learning Agreement, Language Certificate and Transcript of Records) will be examined within 3 to 4 weeks after the application deadline. As soon as the application is approved by the faculty, we will send you an Acceptance Letter via email.

After receiving the Acceptance letter but not later than 15 September 2022 (for Autumn semester and full academic year) and 1 February 2023 (for Spring semester) you have to send to your Erasmus coordinator a copy of your European Health Insurance Card (EHIC)/Health Insurance valid for the whole period of your stay in Bulgaria. This is a prerequisite to be enrolled at Sofia University.

Please don’t buy travel tickets and do not make any mobility-related costs before receiving your Acceptance Letter!

Before arrival at Sofia don’t forget to:

  • send a copy of your EHIC/Health Insurance valid for the full period of your stay in Bulgaria;
  • make sure that your Passport/Identity Card is valid for the full period of your stay in Bulgaria;
  • inform your Embassy in Bulgaria (if any) about your Erasmus mobility at Sofia University;
  • prepare to bring 4 (four) passport-size photos with you.

Good luck!
The ERASMUS Team