Learning Agreement – During Mobility

The procedure depends on whether you want to change the courses in your original Learning Agreement.

Important: All students must complete the Microsoft submission form sent by the Incoming Team, even if they are not making any changes.

1. Which procedure applies to you?

A. I am not changing any courses

If you want to keep all the courses from your original Learning Agreement:

1. Do not prepare a Learning Agreement – During Mobility document.
2. Open the Microsoft submission form sent to you by the Incoming Team via email.
3. Select the option confirming that you are not making any changes.
4. Complete the remaining required information.
5. Click “Submit” at the end of the form.

B. I am changing one or more courses

If you want to add, remove or replace courses, you must prepare a Learning Agreement – During Mobility document.

1. Check the official course catalogue for the 2026–2027 academic year and select your final courses.
2. Prepare the During Mobility section of your Learning Agreement:
   • If you originally prepared your Learning Agreement through OLA, Mobility-Online or MoveON, make the changes through the same platform.
   • If you are not using one of these platforms, download the Learning Agreement – During Mobility template.
3. Obtain approval and signatures from:
   1. You, the student
   2. Your Erasmus coordinator at your home university
   3. The Faculty Erasmus Coordinator responsible for your host faculty at Sofia University
4. Upload the fully signed document through the Microsoft submission form sent to you by the Incoming Team.
5. Complete all required fields and click “Submit” at the end of the form.

The Incoming Team will send you an email containing:

• The link to the Microsoft submission form
• The name of your host faculty
• The name of the responsible Faculty Erasmus Coordinator

2. Requirements for Your Final Course Selection

When preparing your final Learning Agreement:

• Choose at least two courses from your host faculty. Your host faculty is specified in the email sent by the Incoming Team.
• Use the exact course title, course code and number of ECTS credits shown in the official course catalogue.
• Make sure that your Learning Agreement is signed by all three required parties before you upload it.

Important: Courses that are not included in the official Erasmus course catalogue will not be accepted and will not appear in your Transcript of Records.

If you use a Learning Agreement template or platform provided by your home university and it does not contain all the information required by Sofia University, you may be asked to complete an additional document.

3. Faculty Meetings

During the first one or two weeks of the semester, the Faculty Erasmus Coordinators will organise meetings with incoming Erasmus students.

These meetings will help you confirm your final course selection and prepare the During Mobility section of your Learning Agreement, if changes are required.

4. Course Enrolment and ECTS Credits

• Your course enrolment in SUSI will be based on your final course selection submitted through this procedure.
• If you do not complete the Microsoft submission form by the deadline, you will be enrolled according to your original Learning Agreement – Before Mobility.
• ECTS credits and grades will be awarded only for courses that:
  • Are included in your final Learning Agreement
  • Are included in the official Erasmus course catalogue
  • You successfully complete
• After your final submission, no further course changes will be accepted.

5. Deadlines

• Winter semester: 5 November
• Summer semester: To be announced – expected in March 2027

Reminder: Even if you are not making any changes, you must complete the Microsoft submission form by the deadline.

6. Online Information Meeting

• Date: 2 October 2026
• Time: To be confirmed by email
• Purpose: To explain the course-change procedure and answer your questions
• Meeting link: The Incoming Team will send it to you by email

7. Contacts and Questions

• For questions about the Learning Agreement document, Microsoft submission form or submission procedure, contact the Incoming Team at incoming.erasmus@admin.uni-sofia.bg.
• For questions about specific courses, schedules or academic requirements, contact the Faculty Erasmus Coordinator responsible for your host faculty.

Final Checklist

• I have checked the official course catalogue.
• I have used the exact course titles, codes and ECTS credits.
• If I am making changes, my During Mobility document has all three required signatures.
• I have completed the Microsoft submission form.
• I have clicked “Submit” at the end of the form.
• I have kept a copy of my signed document and submission.

If you continue to receive reminder emails, this normally means that you have not completed the submission process successfully.