Incoming Students

Learning Agreement: Changes of courses

Learning Agreement – During Mobility

Even if you are not making changes to your Learning Agreement, you must complete the steps below.

Here you will find:

  • Instructions for preparing and submitting your Learning Agreement – During Mobility
  • Useful links and templates
  • Online meeting details
  • A Microsoft form to upload your completed Learning Agreement

Note: All students must fill out the form, even if there are no changes.

1. Course Selection & “During Mobility” Preparation

  1. Check the official course list on the website and select your final courses.
  2. Complete the “During Mobility” section of your Learning Agreement:
    • If you originally used OLA / Mobility Online/MoveOn, make the changes through the same platform.
    • If you are not using OLA / Mobility Online/MoveOn – Downloadable template here
  3. Contact:
    • Your home university coordinator to obtain approval and signatures.
    • Our Faculty Erasmus Coordinator at Sofia University – to obtain approval and signatures.

❗️ If you are not going to change anything in your Learning Agreement – skip and fill the form.

During the first week or two at Sofia University, faculty coordinators will arrange meetings. These meetings are important for confirming your final course selection and the “During Mobility” part of your Learning Agreement.

2. Instructions for the “During Mobility” Section

When preparing your Learning Agreement:

  • Choose at least 2 courses from your host faculty (specified in your email) – course list available here.
  • Ensure that ECTS credits match the information on the course list.
  • Include the exact course code for each course.
  • Required signatures:
    1. You
    2. Home university coordinator
    3. Faculty coordinator at Sofia University – instructed in the email
  • Upload the signed document using the form sent by the Incoming Team via email.
  • You will receive the link to the form, as well as the name of the correct responsible person and faculty, directly from the Incoming Team incoming.erasmus@admin.uni-sofia.bg
  • Make sure to click “submit” at the end of the form.

⚠️ Courses not listed on the website will not be accepted and will not appear in your Transcript of Records.

⚠️ If you are using a template of your own university platform and it is different than the one provided by us, you will be asked to fill an additional document.

3. Enrollment & ECTS

  • Enrollment on SUSI will be based on your During Mobility form.
  • If you do not submit the document by the deadline, you will be enrolled according to your original Learning Agreement (Before Mobility).
  • ECTS credits and grades will only be awarded for courses successfully completed and listed in your Learning Agreement.
  • Once submitted, no further changes to the “During Mobility” section are allowed.

4. Deadlines

  • Winter semester: 06 November 2025
  • Summer semester: 19 March 2026

❗️ Even if you are not making changes, you have to fill the form sent via email.

5. Online Meeting

  • Date: 18 February 2026
  • Time: 14:00 – 15:00 EET
  • Purpose: Guide you through making changes and answer questions
  • Link: Will be sent via email by the Incoming Team

6. Contacts & Questions

  • For any questions regarding the Learning Agreement form or submission, contact the Incoming Team: incoming.erasmus@admin.uni-sofia.bg
  • For questions regarding specific courses or subjects, contact the Faculty Coordinator responsible for your host faculty at Sofia University.

Tips & Reminders

  • Make sure your Learning Agreement is fully signed before submission.
  • Always match ECTS and course codes exactly with the website.
  • Keep a copy of your uploaded document for your records.
  • Check your email carefully – the Incoming Team will send
    • the link to the form
    • the correct responsible person/faculty coordinator
    • the correct host faculty
  • If you are receiving reminders it means that you have not yet completed the process successfully.